Everyday phrases versus commands and exact keywords
Many apps let employees clock in on WhatsApp, but most ask for a specific keyword (“entrar”, “salir”, “Entrada”, “Salida”) or a menu of options. If the employee types anything else, the message is not understood or they get a list of allowed actions back.
In FicharConMovil an AI assistant interprets the employee’s reply: “I’m here”, “Starting”, “Done” or any natural-language confirmation. Each message is linked to the employee and recorded with its timestamp.
FicharConMovil is the only solution in Spain offering clock-in via WhatsApp and Telegram with an AI assistant, an optional service added to the time-tracking app.
Write the way you talk
There is no magic word to memorise: the assistant interprets the employee’s reply.
Nothing extra to install
WhatsApp is already on your team’s phones. Clocking in happens where employees already are.
Every message to its owner
Each reply is linked to the employee (through the phone number registered for them) and recorded with a timestamp.
Example conversation
Employees can record their arrival, breaks and departure with everyday phrases. Anyone who would rather not use WhatsApp can clock in from their phone or any browser on the same platform.
WhatsApp reminders: if you forget to clock in, you get a nudge
The assistant messages the employee on WhatsApp when their shift starts and ends, and warns them if they forget to clock in or out, for example the departure. A forgotten entry gets fixed on the spot instead of at the end of the month, when nobody remembers when they left.
- A message at the start and end of the shift, without anyone having to remember.
- A WhatsApp reminder if the employee forgets to clock in.
- The employee confirms with a normal phrase and the time entry is recorded.
Checking your hours and time entries
Employees see their list of time entries and the hours worked in the current shift in their web panel, and managers generate working-time, overtime and absence reports by employee, site or period. WhatsApp is the way in; the record lives in the platform, not in the chat.
Comparison: what each app’s own website says
Data taken from each vendor’s public pages, checked on 10 October 2026; it may have changed since. A “—” means the cited source does not give that detail. Product names and keywords are shown as the vendors write them (in Spanish).
| App | How you clock in on WhatsApp | Free text / AI | WhatsApp reminders | Price, per its website |
|---|---|---|---|---|
| FicharConMovil | You write in your own words: “Starting”, “I’m here”, “going for lunch” | Yes: an AI assistant interprets the message | At shift start and end, and if you forget to clock in | €5 / €4 / €3 per user per month + €4 for the WhatsApp/Telegram service (€1 until 31 Dec 2026), excl. VAT |
| Sesame HR | Spanish keywords: “entrar”, “salir”, “pausa”; any other text gets the list of allowed actions back | Menu and commands, per its own blog; no AI mentioned | Confirmations of the entry (e.g. “registro abierto”, time worked) | Included in certain plans or sold as an add-on, depending on the page; amount not published |
| Woffu | WhatsApp bot (also for Slack and Teams) | — | — | On-demand module; price on request |
| Ikelma | Keyword “Entrada” / “Salida”; asks for location or a photo | Natural language not described | Customisable clock-in reminders and automatic close-out if you forget to clock out | From €2 per employee per month; 30-day free trial |
| Control Laboral | Messages such as “Validar” / “Corregir la jornada” (also on Telegram) | No AI mentioned | Phone alert when the workday starts and ends; reminders to validate | €19.90/month (1-5 employees, first-year promotion) + €99 set-up fee, per a Jibble review |
Sources (checked on 10 October 2026)
- Sesame HR: blog post on clocking in via WhatsApp, help page: how employees clock in and help page: set up Sesame WhatsApp.
- Woffu: pricing and modules and guide to clock-in systems.
- Ikelma: WhatsApp clock-in, automations and sector page with pricing.
- Control Laboral: Jibble review (a competitor, so check the figure on the vendor’s own site).
Is it legal to clock in via WhatsApp?
Article 34.9 of Spain’s Workers’ Statute (Estatuto de los Trabajadores) requires employers to record the start and end time of each employee’s working day, every day, and to keep the records for four years. The Court of Justice of the EU requires an objective, reliable and accessible system (judgment of 14 May 2019, case C-55/18).
The rule does not say through which channel employees clock in. WhatsApp can be the way in, but the record has to be stored in software that timestamps it and prevents tampering; a group chat where everyone types their own time is unlikely to offer those guarantees. Always offer an alternative to anyone who prefers not to use a personal phone: FicharConMovil also works from any browser.
For the status of the digital time-recording reform, read our guide to digital clocking (in Spanish).
Official sources (in Spanish): Workers’ Statute, art. 34.9 (BOE) · Royal Decree-law 8/2019 (BOE).
Pricing
The time-tracking app costs, per user per month, excluding VAT:
| Team size | Price per user per month |
|---|---|
| 1 to 5 employees | €5 |
| 6 to 50 employees | €4 |
| 51 employees or more | €3 |
No set-up fee and no minimum term. Clock-in via WhatsApp and Telegram with AI is an optional service at €4 per user per month, on offer at €1 for sign-ups until 31 December 2026. Free 14-day trial, no card.
How to get started
- Request the free 14-day trial, no card and no minimum term, and tell us you want to clock in via WhatsApp.
- You receive your access by email and add your company, sites and team members with their phone numbers.
- Your team clocks in by writing everyday phrases and you check each person’s working day from the panel.
Related pages
Frequently asked questions about clocking in via WhatsApp
Try FicharConMovil with WhatsApp
14 days free, no card and no minimum term. You receive your access by email and your team can start clocking in the same day.
Start a free 14-day trial →The trial request form is currently in Spanish.